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Format For Cover Letter In Canada

Your address
Date
Contact person
Title
Department
Employer’s name
Address

Dear Mr./Mrs./Ms./Dr. (Contact Person):

First paragraph - introduction (2 - 4 sentences)
Establishes the purpose of your letter, attracts attention, and arouses interest.

  • State why you are writing by naming the specific position or type of job.
  • Tell how you heard about the position/employer and why you are interested in it.
  • Insert a brief sentence that gives your degree, major, university, and graduation date.

Second/third paragraph - body (1 - 2 paragraphs, depending on your background)
Generates interest with content by indicating how much employer research you have done and how your skills/background match the employer’s needs.

  • Indicate how you can help the employer achieve organisational goals in your specialty. Focus on what you can do for them rather than why you want the position.
  • Highlight your most significant accomplishments, abilities, and experiences that are specifically relevant to the employer and job requirements. 
  • Sell your credentials - your mission is to prove you should be invited to an interview. Make reference to enclosures.
  • Do not simply repeat your resume but point out important experiences and key assets - show some of this to demonstrate to the employer your personal qualities which cannot be indicated on a resume.

Fourth paragraph - closing (4 sentences maximum)
States your commitment to action.

  • Take the initiative to make clear what happens next - you will be calling to arrange an appointment, and/or ask for additional information.
  • State your availability. Let them know if/when you will be in the area.
  • Mention that you have an enclosed resume or sample work, if applicable.
  • Indicate that you will call to inquire about the possibility of an interview and/or the timing or the selection process.
  • Restate contact information so the employer can contact you.
  • Thank the employer.

Very truly yours/Sincerely,



Your signature
Your name, typed


The Canadian cover letter is an essential step of the job application process in Canada. Therefore you should be suitably prepared to write one before you sit down at your computer desk. To ensure that you know what to write and how to structure the cover letter, it is advisable to read our Canadian cover letter structure tips and then download a free cover letter template below.

How to structure a Canadian cover letter

Opening of the Canadian cover letter

In Canada, you should open the cover letter with your full name, address, email and subject of the cover letter. The subject of the cover letter is generally the title of the job position to which you are applying. You must also formally address the prospective employer - do this through stating their surname if you know their identity (e.g. Dear Mr. Johnson) or use a general greeting (e.g. Dear Sir or Madam).

Paragraph 1: Why are you writing to this Canadian company?

  • Identify the job position you are applying for.
  • Indicate that you have attached yourCanadian resume to the letter.
  • Tell the employer how your skills and experience would be a good fit for the position.

Paragraph 2: Why should the company hire you?

  • Develop your qualifications for the job position including required skills, education, experience, certifications and memberships
  • Focus on your relevant qualifications and provide one or two examples.
  • Include any achievements such as awards/promotions/evaluations that are relevant to the job position.

Paragraph 3: Why do you want to work at that particular company?

  • Refer to research you have done on the company and how it relates to your interests and experiences.
  • Illustrate your knowledge about the employer and why you are interested in this company.

Paragraph 4: Ending the Canadian cover letter

  • Close with a one or two sentence paragraph thanking the reader for his or her time and consideration.
  • Sign off with your full name.

Download a free Canadian cover letter template

Click on the button below to download a free example of a Canadian cover letter.

Download Template

Back to the Canadian cover letter

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